Assistant Director of Events & Programming

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Added 11-12-2022

Description

Job no: 494287
Categories: Staff

Position Summary

The Assistant Director of Events and Programming is responsible for planning a range of events for College Relations. From intimate dinners to large multi-day events, the assistant director will be responsible for coordinating, creating and planning all logistics. Additionally, this position will build awareness, both internally and externally, for all assigned Office of Events and Programming (OEP)  events by using the college’s primary marketing tools/platforms. This position must have the ability to manage multiple projects at one time, work independently and pay strong attention to details.

Responsibilities

  • Coordinate College Relations in-person events arranging for event needs and work closely with on- and off-campus vendors including, but not limited to, linen rental companies, florists, caterers/dining services, tech services, campus police and physical plant.
  • For all assigned events, this position will be the primary point person, making independent decisions to arrange event logistics and programming.
  • Responsible for building, managing and tracking all expenses and revenues to fit within the event budget.
  • Manage in-person and virtual event communications and online registration forms in the college database.
  • Create and monitor communication timelines based on varying event schedules. Draft, build, test and send event emails (invitations, reminders, day before/of and follow ups) in the college database.
  • Build and manage online event registration forms in the database.
  • Work with the director and associate director of OEP in coordinating large donor, alumni, and presidential level events, where needed.
  • Collaborate with the OEP team to develop creative event themes and logistics.
  • With guidance from the associate director, identify and execute long-term projects of personal interest that serve the OEP and provide valuable professional experience.
  • Assist events team with other virtual and hybrid event needs as possible.
  • Other duties as assigned.

Minimum Qualifications

  • 1-2 years of event management experience
  • Exceptional project management and time management skills: highly organized and results-driven, and accountable with the ability to handle high pressure, last-minute, urgent requests. Detail-oriented in a fast-paced environment.
    Excellent oral and written communication skills.
  • Strong editorial skills. Needs to be able to both write and edit effectively and efficiently.
  • Strong interpersonal skills; excellent internal and external customer service.
  • Demonstrates strong critical thinking skills and solution-orientation approach to challenges.
  • Ability to keep a calm exterior in the face of high pressure situations.
  • Ability to manage a high volume of projects simultaneously and smoothly.
  • Must have proficiency in Microsoft Word, Excel and PowerPoint.
  • Must be able to problem solve as challenges arise, keeping what is best for Davidson and the event’s guests in mind.
  • This person must be able to collaborate and effectively communicate with OEP, CR, campus partners and outside vendors.
  • Comfortable working within limited budgets while managing, building and tracking them.
  • Must be willing to learn Davidson College’s database and marketing system (Blackbaud) and Google Suites, EMS booking system. Training on the college’s software systems will be provided.
  • Need to lift 20+ pounds, to move boxes and supplies, be able to travel between locations on campus on foot or on golf cart, and willingness to be outside in various weather conditions
  • Valid driver’s license required.
  • Position requires evening and weekend work to staff/run events appropriately.

Preferred Qualifications

  • Bachelor’s degree
  • Innovative problem solver, possesses a “can-do” attitude, self-starter and take initiative with new projects
    Exceptional interpersonal and communications skills are necessities, as well as the ability to manage a high volume of projects with competing deadlines.
  • Ability to work seamlessly with numerous internal and external college constituencies required.
  • Must have superior attention to detail, but also the ability to understand and appreciate big-picture program development. Well-developed leadership ability, strong organizational skills, and self-motivation.
  • Familiarity with Adobe creative programs such as Photoshop, Premiere, InDesign, Illustrator, Publisher, and mass email systems (with HTML).
  • Willing to learn virtual and in-person event planning software platforms like Visio (CAD drawing), Zoom, vMix, and EMS booking software.
  • Ideal candidates must be able to work and develop relationships with individuals with a wide range of job responsibilities and skill sets.

Information about how to submit an application can be found at https://employment.davidson.edu.

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.

Advertised: 09 Nov 2022 Eastern Standard Time

Specific details

Job Type Employee
Job Status Full time
Compensation Type Per year

Location

Davidson