Project Coordinator

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Added 09-09-2019


Performs work assisting in the management and tracking of the Town’s Capital Improvement Program (CIP) projects through all phases from initial project assignment to completion; according to Federal and State regulations, Town Standards, project schedules and adopted budgets; and related work as required.  The position is expected to work closely with Assistant Town Manager, Departmental Directors, Town Transportation Engineer, Town Construction Engineer, and Assistant to the Town Manager in the performance of all duties.  Work is performed under the under general supervision of the Engineering Director.

Essential Duties of the Position
The following duties are those considered most essential to the position.  This does not preclude the delegation of other duties considered as necessary by management to successfully complete an assignment or project.

  • Assist project team with obtaining, uploading, distributing, and retaining required documentation throughout the project life cycle.
  • Coordinate public notice efforts through use of flyers, website information, newsletters, etc.
  • Coordinate meetings with affected residents to review plans and details as required.
  • Preserve and enhance contractor, vendor, and supplier relations in the processing of invoices, managing contacts, and closing out of projects.
  • Assist management with tracking and reporting on critical deliverables and client performance metrics.
  • Prepare reports detailing progress and costs as requested.
  • Manage and perform vendor invoice process from receipt through payment.
  • Manage and perform project reconciliation and closeout.
  • Actively participate in project team and client objectives to ensure targets and goals are achieved.
  • Assist in development and tracking of requests for letters of interest and consultant selection.
  • Assist in the completion of grant applications and packages.
  • Perform other duties as apparent or assigned.



Knowledge of Federal and State regulations governing public works projects; principles of design, construction, and maintenance of public works projects, including conceptual design, project scoping, engineering design, environmental assessment, and right of way; and, principles and practices of government project, contract, and budget management. Skill in interpreting and applying technical standards and procedures, Federal and State rules and regulations, and Town policies and procedures; reading and evaluating construction documents and technical specifications, collecting and analyzing data, and performing mathematical and statistical calculations. Ability to analyze and evaluate technical engineering data and construction documentation; to set up and use databases, spreadsheets, and word processing software (Microsoft Office); to work independently, and confidentially when necessary, applying established procedures to varying situations; to communicate technical ideas effectively, both orally and in writing; to prepare and present technical reports; and, to establish and maintain effective working relationships with Town officials, other public officials and representatives, associates and the general public.

Special Requirements

Associates Degree in construction management, engineering, public administration, or equivalent and at least three years of project management experience with demonstrated ability to handle multiple projects under numerous deadlines, or equivalent combination of education and experience.

Specific details

Job Type Employee
Job Status Full time
Compensation Type Per year