Performs administrative support work involving office assistance tasks, office administration duties, and related work as required. Work is performed under moderate supervision of a Police Lieutenant.
Essential Duties of the Position
The following duties are those considered most essential to the position. This does not preclude the delegation of other duties considered as necessary by management to successfully complete an assignment or project.
- Plans and organizes the administrative work flow of an office to accomplish needs for the staff; identifies and develops data bases, spreadsheets, and other records management systems.
- Handles public requests for services or information based on program and policy knowledge; resolves problems or complaints independently.
- Works closely with department director or their designee in budgeting, purchasing, and procurement of equipment, supplies, and materials for the department.
- Handles delegated technical functions for the department.
- Drafts, compiles, and produces letters, memoranda, minutes; reports, agenda items and other materials as needed.
- Develops correspondence, memoranda, notes, reports or other materials; reviews work for compliance with instructions, spelling, punctuation and basic grammar; proofreads final proof of materials.
- Reviews and verifies records and reports for correct information; processes documents based on review and verification; files and retrieves materials based on limited information and performs periodic follow-up activities.
- Screens and routes materials according to content of communications; may do research or retrieve related materials from files.
- Establishes and maintains inventory or activity records and files; initiates appropriate follow-up or further action based on the status of office activity; creates data bases or other data management systems.
- Attends night meetings as necessary.
- Performs other duties as assigned.
Minimum Required Education and Experience
Knowledge of the organization and functions of the department and of general policies and practices; standard office practices, procedures, equipment and office support techniques; business English, spelling and arithmetic; ability to read, understand and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence on routine matters and to perform office management details without referral to supervisor; ability to operate standard office and computer equipment including ability to operate specialized software; ability to establish and maintain effective working relationships with associates, and the general public.
High School and 3 to 5 years’ experience or 2 years of College/Associate’s Degree and 2 to 3 years’ experience or equivalent education and experience. Possession of an appropriate driver’s license valid in the State of North Carolina.
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing and repetitive motions, frequently reaching with hands and arms and occasionally requires standing and walking; work requires close vision, depth perception and color perception; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and operating machines; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office with computer printers, light traffic).
TOWN OF HUNTERSVILLE EMPLOYEE BENEFITS
The Town of Huntersville offers its full-time employees the following benefits. Except where indicated, the Town pays the full cost of each benefit.
- Medical insurance for the employee / dependent coverage is offered
- Dental insurance for the employee / dependent coverage is offered
- Life insurance policy – two times annual salary with a cap of $250,000
- Long-term disability coverage (60% of salary – up to $5,000 per month)
- 401K plan with a 5% salary contribution by the Town and optional contribution by employee
- Membership in the NC Local Governmental Employees Retirement System with a contribution by the Town and required employee contribution of 6%
- Corporate fitness membership at Huntersville Family Fitness & Aquatics Center – employee pays $4.62 per biweekly pay period or family option for $13.85 per biweekly pay period.
- Employee assistance program – 6 free visits per employee with McLaughlin Young
- Monthly vacation accrual of 6.67 hours, and 8 hours per month of sick leave for civilian employees. Monthly vacation accrual of 7 hours, and 8.4 hours of sick leave per month for sworn employees.
- Holidays: New Year's, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving and the day after, and three workdays at Christmas.
In addition, the Town makes available the following optional benefits:
- Short-term disability
- Additional voluntary vision coverage
- Additional voluntary term life coverage
- Medical and dependent care flexible spending accounts
Due to the sensitive and confidential nature of working with in the Huntersville Police Department, I understand that this application is one step in the hiring process. Additional information will be requested and required from me including an extensive background review, a polygraph test, fingerprinting, drug screening and a psychological screening. I acknowledge that I have read, understood, and agree to the above statement.